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Philanthropy Coordinator

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Philanthropy Coordinator in Orange County

  • UCP of Orange County
  • Full time
  • Email
  • Orange County
  • 25/09/2019
  • Report

Job Title:              Philanthropy Coordinator

Reports to:           Vice President of Philanthropy

Status:                  Full-time, Non-Exempt

Together, We Can Make a Difference: UCP-OC is here to help children with disabilities reach their full potential and improve the quality of life for their families.

Summary: The Philanthropy Coordinator is an integral part of the day-to-day operations of the Philanthropy team, providing database, administrative, fundraising and event support.

Essential Duties and Responsibilities: 

  • Responsible for database services, including data entry, maintenance of constituent records, donor gift receipts, gift acknowledgements, queries and reports, batching and mail merges.
  • Prepare agendas, meeting materials, and minutes as needed.
  • Department financial support including: process all incoming gifts and gift designation; check requests and invoices; interface with Finance department for routine reconciliation procedures.
  • Scheduling of meetings and strategy sessions required for Philanthropy team.
  • In collaboration with the Philanthropy Manager, design a direct mail program including scheduling, donor lists, letter writing and production.
  • Prepare quarterly content for internal and external newsletters.
  • In collaboration with the Philanthropy Specialist, assist in writing and preparing grant proposals.
  • Support Philanthropy team in administrative duties relating to all special events.
  • Research, solicit and steward silent and live auction donors.
  • Research, identify and manage relationships with third party event donors.
  • Assist in the preparation of a pre- and post-event analysis, presenting opportunities for improvement and growth.
  • Work in collaboration with the Philanthropy Manager on all event related tasks.
  • Other duties as assigned.

 Knowledge and Skills:

  • Proficiency in Microsoft Office Suite and Internet, including ability to efficiently create and manipulate Excel data, as well as mail merging.
  • Good writing, grammatical, punctuation, spelling and proofreading skills.
  • Communication skills including strong interpersonal skills, and ability to speak, read and write effectively in the English language.
  • Ability to work both collaboratively and independently.
  • Ability to organize, prioritize and meet deadlines.
  • Ability to multi-task, and deal with frequent interruptions.
  • Ability to exercise independent judgment and reach logical, practical decisions.
  • Ability to maintain confidentiality and exercise discretion.

Education and Work Experience: 

  • Bachelor’s degree or equivalent work experience required.
  • At least 2 years’ experience in administrative capacities.
  • Proficiency or 1 to 2 years hands-on experience with Raiser’s Edge database software preferred, or similar donor management system.
  • This position requires local travel. Must have a reliable means of transportation.

 To Apply:  Please email cover letter and resume to

UCP of Orange County