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Associate Director, Parent Engagement & Philan

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Associate Director, Parent Engagement & Philan in Orange County

  • University of California at Irvine
  • Full time
  • Email
  • Orange County
  • 13/05/2019
  • Report

University of California, Irvine
University Advancement

A top public university, UCI has become internationally-recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. With efforts currently underway to prepare for UCI's next multi-billion dollar campaign, the university seeks to strengthen contributions in research, education, and service; accelerate the university's place among globally preeminent research universities; and bring together passions, skills, and creativity to further improve people's lives.

Position Title: Associate Director, Parent Engagement & Philanthropy
Department: University Advancement
Req. No: 2019-0618
Location: UCI Campus - Irvine

Job Summary:
Reporting to the Director of Parent Philanthropy and Engagement, the Associate Director, Parent Engagement and Philanthropy is responsible for securing leadership annual fund support to enhance the Parent Campaign for Student Success as well as assist in the planning and execution of UCI Parent Engagement events. The Associate Director develops fundraising and engagement strategies for the parent community to increase revenue and is responsible for establishing and managing successful relationships and strategies that result in greater affinity and engagement with the University, increased annual financial support and enhance the fundraising pipeline. Through extensive knowledge in constituent relations and fundraising principles the Associate Director applies creative and strategic thinking to planning and fundraising processes to increase parent involvement and development. The Associate Director is responsible for personally soliciting and securing leadership annual level gifts between $1,500 and $24,999 and ensuring prospects are moved into a pipeline for future major gifts.

The Associate Director, Parent Engagement and Philanthropy will also focus on the development of a marketing and communications strategy focused on increasing engagement and financial contributions. As such, responsibilities include writing, event coordination, parent e-newsletters, stewardship, website/social media content, and other marketing materials highlighting ways for parents and families to be connected to the university.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary: Range $65,000-$70,000
Total Hours: 8-5, M-F
Career Position.
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.

Click here to see the University Advancement website.


Job Description:
Job Description for Associate Director, Parent Engagement & Philanthropy.
Job Essential Function 1
Percent of Time: 40%

40% Outreach and Engagement
The Associate Director, Parent Engagement and Philanthropy will develop special projects related to securing membership for the Parent Executive Board and the Parent Leadership Society and will develop new fundraising initiatives to broaden the University s donor base and create new donor pipelines.

Planning and implementation of on-campus and regional events for parents, including recruiting hosts, coordinating event logistics and RSVP s, assisting with event briefings, and overseeing follow-up. Attend events to oversee logistics on site.

Evaluate event results (i.e., attendance, survey results, ROI, etc.) and make recommendations and/or implement solutions that further elevate the effectiveness of programming and engagement with parents and families.
Manage invitation and RSVP process for meetings and Parents Engagement sponsored events. Coordinate information pieces, confirmations and guest list with diligent follow-up and careful record keeping. Prepare Power-point presentations including charts, graphs, and spreadsheets for meetings and conferences.

Responsible for managing expense reimbursements by utilizing the appropriate university forms and policies.

Coordinate the engagement of parents in volunteer opportunities that impact fundraising, communications, event management, and alumni and parent relations.

Collaborate and work with a number of campus partners, including Special Events, Student Affairs, Housing, and school/unit development officers.

Initiate, compose, revise, and process a variety of correspondence, reports, memoranda, and confidential mailings for the Director. Prepare drafts and final copies of correspondence for signature using standard business and university formats.

Initiate, compose, revise, and process a variety of correspondence, reports, memoranda, and confidential mailings for the Director. Prepare drafts and final copies of correspondence for signature using standard business and university formats.

May perform duties as assigned including general administrative support, coordination of special events, and assisting with prospect activities.

Collaborate with campus partners to host Parent Executive Board meetings. In partnership with the Director of Parent Philanthropy and Engagement, establish and implement strategies to fulfill monthly and annual membership goals. Work with the annual programs team to support specific parent engagement activities and events.

Job Essential Function 2
Percent of Time: 50%

50% Solicitation of Gifts:
Develop and implement processes and solicitation strategies in coordination with the Director of Parent Philanthropy and Engagement for the annual solicitation of donors and prospective donors between $1,500 and $24,999 with an emphasis on securing support for the Parent Campaign for Student Success. Solicitation activities are primarily focused on personal solicitations/visits with leadership annual fund prospects and volunteer recruitment opportunities.

In collaboration with the Director of Parent Philanthropy and Engagement, the Associate Director is responsible for developing and implementing program-wide fundraising plans and individual prospect strategies. Responsibilities also include monitoring leadership solicitation plans, and organizing meetings and events. Travels periodically over the course of the year to survey, enlist and solicit top donor prospects and campaign leaders.

Manage a prospect portfolio which includes past and current parents. Develop strategies for personal visits that include a solicitation, cultivation and/or stewardship activities. Complete 144 personal visits on an annual basis.

Qualify prospects to help support the major gift efforts of the Director of Parent Philanthropy and Engagement.

Job Essential Function 3
Percent of Time: 10%

10% Data Management, Analysis and Reporting
Work with Advancement staff to help manage annual giving charts, prospect management assignments, enter contact reports, respond to requests for information, and prepare reports as appropriate. Request Advance reports and prospect research as needed. Understand and communicate effectively the information needs of the Director.

Generate, monitor and distribute internal reports (daily, weekly and monthly reports) using Microsoft Access, Outlook and/or Excel programs. Verify output for accuracy and completeness. Work with users to verify reporting meets user needs and criteria. Communicate and prioritize requests to ensure timely completion of all projects with appropriate University Advancement team members.


This position requires a command of basic fundraising principles, a high level of organization, professionalism, and a broad familiarity with the objectives of annual fundraising.

2-5 years of professional experience in higher education fundraising or alumni relations. Experience working with Student Affairs or Alumni Relations to raise private support or build volunteer programs.

One to two years of experience in development or fundraising in non-profit organizations or closely related fields which utilize skills such as sales, marketing and public relations.

Demonstrated experience with and/or commitment to working effectively with parents, students, and alumni from diverse backgrounds, in support of an inclusive and welcoming environment.

Strong organization, time management and collaboration skills.

Proven experience in special events and volunteer management.

Excellent interpersonal, written and verbal communication skills.

Demonstrated understanding of the role of philanthropy in higher education.

Ability to travel.


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University of California at Irvine

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