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Associate Director of Development, UCI Libraries

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Associate Director of Development, UCI Libraries in Orange County

  • University of California at Irvine
  • Contract
  • Email
  • Orange County
  • 09/11/2018
  • Report

University of California, Irvine

University Advancement


A top public university, UCI has become internationally-recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. With efforts currently underway to prepare for UCI's next multi-billion dollar campaign, the university seeks to strengthen contributions in research, education, and service; accelerate the university's place among globally preeminent research universities; and bring together passions, skills, and creativity to further improve people's lives.

Position Title: Associate Director of Development, UCI Libraries
Department: Library
Req. No: 2018-1243
Location: UCI Campus - Irvine

Job Summary:
The Associate Director of Development, Libraries, serves on the Libraries Advancement team and is responsible for the identification, cultivation, and stewardship of approximately 100-125 donors/prospects (individuals, corporations, or foundations) in the $1,000-$25,000 range in annual support of the Libraries priority projects.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary: Monthly $5,463.67 - $7,452.67
Total Hours: 8-5, M-F
Contract Position, 100%.
This position is a 2-year contract appointment.
Some regional and national travel is required.
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.

Click here to see the Library website.

Job Essential Function 1
Percent of Time: 70%

Under the direction of the Director of Development, develop strategies to manage an annual fund program and support a major gifts program for the Libraries.
Identify new prospects as well as strategically prioritize prospects and donors ready to move from one level of giving to the next, all with the goal of building a wide, deep pool of donors at all levels of support.
Identify, qualify, cultivate, solicit and steward a portfolio of approximately 100-125 Libraries prospects at the $1,000 - $25,000 level, often in collaboration with the Director of Development and other key library staff.
Develop an effective pipeline of prospects to provide a steady flow of prospects, donors and volunteers to higher levels of giving, which includes cold calling and qualification visits. This will be achieved by:
Conducting at least 15 documented personal appointment contacts, per month
Qualifying 30 new gift prospects through personal appointments, annually
Soliciting 24 gift prospects, annually
Conducting 15 stewardship visits annually
Conducting 75 qualification visits annually
Securing $500,000 in new gifts and commitments for the Libraries
Provide leadership and direction for donor outreach/pipeline building programs tailored toward annual giving.
Implement and design an annual giving society and alumni chapter as a pipeline for future major gifts.
Manage and facilitate annual and year-end appeals in concert with the UCI Fund.
Meet and exceed annual solicitation and personal visit goals (including identification/ qualification and stewardship visits).
In partnership with the Director of Development, develop an annual business plan for inclusion in the Libraries development plan and the overall University Advancement development plan.
Utilize and update donor database as required by University prospect management policies including filing contact reports and opening and closing proposals.
Prepare written case statements, proposals and other support materials as appropriate.
Provide assistance to key library staff in the identification and solicitation of donors.
Collaborate with development personnel and volunteers to successfully close annual and major gifts, complying with accounting and investment policies as well as governmental requirements.
Provide consultation and direction for donor outreach/pipeline building programs.
Organize and implement meetings and events for volunteers and donors designed to build and enhance the pool of prospects for and donors to the School of Education.
Prepare annual stewardship reports including endowment narratives and coordinate their delivery.
Develop and lead a departmental alumni networking series and activities related to high-level alumni engagement.
Responsible for compliance with all UCI policies and procedures, including but not limited to solicitation and acceptance of gifts, alumni and support group policies, and naming policies.

Job Essential Function 2
Percent of Time: 20%

In collaboration with the Director of Development, create and implement a strategic communications plan and proposals with the goal of effectively marketing the Libraries, its departments, centers and collections and the activities of research librarians for development purposes.
Work with the Libraries' Communications & Events Officer to provide oversight for the production of brochures, quarterly newsletters, monthly newsletters and other publications (both written and electronic) as well as the production of brochures and other fundraising/development communications materials.
Also working with the Libraries' Communications & Events Officer and relevant members of the Libraries web services staff, assist and direct edits and revisions to the Libraries' website as it relates to development. In particular, assist in the content development for the Giving Page and offer feedback on design and layout of website overall.

Job Essential Function 3
Percent of Time: 10%

Work with the Director of Development and Communications & Events Officer to coordinate fundraising campaigns and marketing in accordance with campus and University fundraising policies.
Act as a liaison for individual programs within the Libraries and work directly with staff to enhance development initiatives.
Create and facilitate relationships with potential and current donors and the university's senior administrators, deans, faculty, trustees, alumni, and others.
Advise, inform and work with Central Advancement staff, Unit-based Development Officers, Offices of Research, Planned Giving, Donor Relations, and Administration, Graduate Division and other campus departments.
Participate in the campus prospect management system, development officer forums and University Advancement staff meetings.


A Bachelor's degree and a minimum of 3-5 years of experience working in an external relations program, preferably in higher education. Relevant experience with transferable skill-set will also be considered.
Proven track record of success in fundraising.
Broad knowledge of the principles of annual and major gift fund-raising, and a demonstrated knowledge of the theories, principles, and practices of external relations and the ability to apply creative techniques to the development process.
Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change. Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects.
Excellent interpersonal skills and the ability to practice sound judgment in communicating effectively with a diverse and high-level group of individuals in a diplomatic and professional manner, including both strong written and verbal communication skills.
Ability to work creatively, collaboratively, and effectively to promote teamwork, diversity, equality, and inclusiveness within UCI Libraries and the campus.
Creativity and tenacity in approach to prospect development and ability to successfully move prospects across the donor continuum. Talent for matching donors philanthropic passions with the organizational initiatives for the UCI Libraries.
Ability to work both independently as well as collaboratively with Advancement and faculty and staff to achieve defined goals. Use initiative to organize and follow through with complex tasks to meet deadlines.
Possess traits of good judgment, confidentiality and discretion in communicating with colleagues and constituents.
Well-organized, focused, goal-oriented with an ability to prioritize and exercise good judgment.
Desire to collaborate with other advancement staff in devising, analyzing, modifying, implementing and evaluating overall University Advancement program.
Ability to work effectively with university administrators, deans, faculty, and community volunteers to support the mission of the university.
Skill in communicating persuasively, both orally and in writing, about private philanthropy in general and in particular as it applies to UCI.
Skill to use a personal computer and computer software programs at the level of sophistication required for the development office. Proven ability to use MS Office Suite and database programs. High-proficiency in use of Outlook, Word, Excel and PowerPoint. Familiarity with the Internet and how to conduct searches.

Proven track record of success in annual gift fundraising.
Broad knowledge of the principles of annual and major gift fund-raising within a major research university, and a demonstrated knowledge of the theories, principles, and practices of external relations for higher education and the ability to apply creative techniques to the development process.
Familiarity and interest in the area of education and the local Orange County philanthropic and business community desired.

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University of California at Irvine

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