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Associate Director of Development, Arts

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Associate Director of Development, Arts in Outside of Orange County

  • University of California at Irvine
  • Full time
  • Email
  • Outside of Orange County
  • 18/11/2019
  • Report

University of California, Irvine
University Advancement

A top public university, UCI has become internationally-recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. Having just launced our $2 billion dollar Brilliant Future campaign, the university seeks to strengthen contributions in research, education, and service; accelerate the university's place among globally preeminent research universities; and bring together passions, skills, and creativity to further improve people's lives.

Position Title: Associate Director of Development, Arts
Department: Arts - Development Office
Req. No: 2019-1603
Location: UCI Campus - Irvine

Job Summary:
The Associate Director of Development, Arts is a fundraising professional who works collaboratively with the Director of Development and University Advancement colleagues to lead specific campaign development programs and secure significant philanthropic support for the Claire Trevor School of the Arts. The primary responsibilities of the Associate Director of Development are to manage and implement the annual fund and leadership giving programs, and build corporate and alumni relations. The Associate Director of Development will also work routinely with the Director of Development on campaign strategies, proposals, case statements, solicitations, donor and prospect research, communications, development reporting, and donor events.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary: Commensurate with experience
Total Hours: 8-5, M-F
Career Position.
May require evening and weekend event attendance. Requires driving off campus to conduct visits.
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.

Click here to see the Arts - Development Office website.

Job Description:
Job Description for Associate Director of Development, Arts.
Job Essential Function 1
Percent of Time: 80%

Under the direction of the Director of Development, develop strategies to manage an annual fund program and support a major gifts program for the Claire Trevor School of the Arts.

Identify, qualify, cultivate, solicit and steward a portfolio of 100 - 125 Arts donors at the $1,000 - $25,000 level in an effort to encourage their support of the School. The pool of prospects is fluid, often evolving, and consisting of annual donors of $1,000 or more and prospects with the capacity to give annual gifts of $2,500 or more.

Develop and build an effective pipeline of prospects to provide a steady flow of prospects, donors and volunteers to higher levels of giving, which includes cold calling and qualification visits. This will be achieved by:

Conducting at least 15 documented personal appointment contacts, per month
Qualifying 30 new gift prospects through personal appointments, annually
Soliciting 24 gift prospects, annually
Conducting 15 stewardship visits annually
Conducting 75 qualification visits annually
Securing $500,000 in new gifts and commitments for the School

Provide leadership and direction for donor outreach and pipeline building programs tailored toward annual giving, including the guilds and Claire Trevor Society.

Manage and facilitate annual and year-end appeals in concert with the UCI Fund.

Develop sustainable programs to build an effective communication pipeline of alumni support that may include receptions and other gatherings in conjunction with professional meetings, reunions, and recognition programs.

In collaboration with Marketing and Communications formulate and execute an annual communications plan to support fundraising.

In partnership with the Director of Development, develop an annual plan for fundraising.

Utilize and update donor database as required by University prospect management policies including filing contact reports and opening and closing proposals.

Prepare written case statements, proposals and other support materials as appropriate.

Provide assistance to deans, administrators, department chairs and faculty in the identification and solicitation of donors, corporations and foundations.

Collaborate with development personnel and volunteers to successfully close annual and major gifts, complying with accounting and investment policies as well as governmental requirements.

Support and assist donor events and events sponsored by CTSA development. Working with the Development Coordinator, hosts, and relevant contacts to secure locations, create guest lists, and manage logistics.

Responsible for compliance with all UCI policies and procedures, including but not limited to solicitation and acceptance of gifts, alumni and support group policies, and naming policies.

Act as a liaison for individual departments and programs within the Claire Trevor School of the Arts and work directly with faculty and staff to enhance development initiatives.

Create and facilitate relationships with potential and current donors and the institutions senior administrators, deans, faculty, trustees, alumni, and others.

Advise, inform, and work with senior Advancement staff, Unit Chief Development Officers, Offices of Research, Planned Giving, Donor Relations, and Administration, Graduate Division and other campus departments.

Participate in the campus prospect management system, development officer forums and University Advancement staff meetings.

Job Essential Function 2
Percent of Time: 20%

In collaboration with the Director of Development and Director of Marketing, create and implement a strategic communications plan and proposals with the goal of effectively marketing the school, its academic departments, faculty and research activities for development purposes.

Work with Marketing and Communications to provide oversight for the production of brochures, quarterly newsletters, the development pages on the website and other publications (both written and electronic) for the School, its academic departments and its research activities as needed as well as the production of brochures and other fundraising/development communications materials.

Work with the Director of Development and Director of Marketing to coordinate fundraising campaigns and projects in accordance with campus and University fundraising policies.

Serve and participate as a member on the CTSA External Relations team in support of all school-wide fundraising efforts.

Other duties as assigned.


Bachelor's degree and 3-5 years of professional fundraising experience, preferably at an arts or higher education institution; or equivalent combination of education/experience. Campaign fundraising experience preferred.

Broad knowledge of the principles of annual and major gift fund-raising, and a demonstrated knowledge of the theories, principles, and practices of external relations and the ability to apply creative techniques to the development process.

Excellent interpersonal skills and the ability to practice sound judgment in communicating effectively with a diverse and high-level group of individuals in a diplomatic and professional manner, including both strong written and verbal communication skills.

Creativity and tenacity in approach to prospect development and ability to successfully move prospects across the donor continuum. Talent for matching donors philanthropic passions with the organizational initiatives for the Claire Trevor School of the Arts.

Experience with volunteer management and overseeing support groups.

Knowledgeable of grant searching and application strategies.

Demonstrable experience in stewardship plans leading to additional investments.

Ability to work independently with department, school and institutional goals in mind.

Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change.

Team-oriented strategist able to effectively manage complex situations involving multiple and sometimes competing constituencies.

Ability to represent the institution professionally, externally and internally.

Ability to prepare complex and detailed proposals and related materials.

Possess traits of good judgment, confidentiality and discretion in communicating with colleagues and constituents.

Well-organized, focused, and goal-oriented with an ability to prioritize and exercise good judgment.

Skill in communicating persuasively, both orally and in writing, about private philanthropy in general and in particular as it applies to UCI.

Required to drive on occasion in order to perform the routine or essential job responsibilities for the position. Must possess a valid California driver license and participate in the DMV Pull Notice Program.

Desire to collaborate with other advancement staff in devising, analyzing, modifying, implementing and evaluating overall University Advancement program.

Ability to work effectively with university administrators, deans, faculty, and community volunteers to support the mission of the university.

Skill to use a personal computer and computer software programs at the level of sophistication required for the development office. Proven ability to use MS Office Suite and database programs. High-proficiency in use of Outlook, Word, Excel and PowerPoint. Familiarity with the Internet and how to conduct searches.

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University of California at Irvine

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